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Host Agreement

Last updated: 17 September 2026

This Agreement is between Ridgewood Irish Dance LLC ("The Greenroom", "we", "us") and the person or organization creating an event on the platform ("Host", "you"). It applies in addition to our Terms of Use and Privacy Policy. By ticking the host terms box, connecting a payment account, or publishing an event, you agree to it.

1. Who can be a Host

You must be at least 18 and, if you are signing on behalf of a school, organization or committee, you must have authority to bind it. You are responsible for everything done under your host account, including by anyone you give event staff access to.

2. What The Greenroom is — and is not

The Greenroom provides software for listing events, taking entries, building schedules and recording results. We do not organize, run, staff, supervise, insure or underwrite your event. You are solely responsible for:

  • the venue, permits, licences and insurance

  • the accuracy of your syllabus, rules, pricing, dates and deadlines

  • compliance with the rules of any governing organization your event runs under

  • adjudicators, musicians, volunteers and staff, and any background checks, vetting or safeguarding requirements that apply to them

  • child safeguarding at the event itself

  • health, safety and first aid on the day

  • resolving any complaint or dispute from an entrant

We are not a party to the agreement between you and the families who enter your event.

3. Your event listing

Your event information will be accurate and kept current, your published refund policy will be honoured as written, and you will not list an event you do not have authority to run. We may remove or unpublish an event that is inaccurate, misleading, duplicated, or in breach of this Agreement.

4. Entrant data

Running an event on The Greenroom gives you access to personal information about competitors, most of whom are children: names, dates of birth, ages, schools, teachers, competitor numbers, entries, results and parent contact details.

You agree that you will:

  • use that information only to run, schedule, tabulate, communicate about and account for the event it was given for

  • not use it for marketing, recruitment, mailing lists or any other purpose without separate consent

  • not sell, rent, publish or pass it to anyone outside your event team

  • keep it secure, and limit access to people who need it to run the event

  • delete or return exported copies once they are no longer needed for the event and your own record-keeping

  • treat adjudicator comments as confidential until they are published through the platform

  • pass on to us, promptly, any request from a parent to access, correct or delete their information

  • tell us without delay if that information is lost, exposed or accessed by someone who should not have it

Where data protection law applies to your event (including the UK GDPR and the EU GDPR for entrants or organizations in Ireland, Northern Ireland or the UK), you act as an independent controller of the entrant data you receive and are responsible for your own compliance.

5. Results

Results you publish must be accurate and approved by you before publication. Placements and scores are visible to entrants and the public once published. Adjudicator comments are released only to the dancer and their teacher, and only when you approve their release after the event closes. You agree to deal promptly with a reasonable request to correct a result.

6. Payments and Stripe

Entry fees are collected by you, through your own Stripe account connected to the platform. Our Payment Terms form part of this Agreement and set out the platform fee, refunds, chargebacks and your responsibility for negative balances.

Your Stripe account is governed by your own agreement with Stripe, including the Stripe Connected Account Agreement (https://stripe.com/legal/connect-account) and the Stripe Services Agreement (https://stripe.com/legal/ssa). You must accept those agreements before you can take payments, and you must keep your account in good standing. Stripe decides, at its own discretion, whether to provide services to you; we cannot overrule that.

7. Beta service

The Greenroom is a new platform and is provided as is. Features may change, be withdrawn, or be unavailable. You are responsible for keeping your own copies of your event records, and we strongly recommend exporting your registration and results data after each event rather than relying on the platform as your only record.

8. Suspension and termination

Either of us may end this Agreement at any time. We may suspend your access immediately if we believe you are breaching this Agreement, misusing entrant data, or putting anyone at risk. If we suspend you while an event is open for entries, we will act reasonably to let you export your data, communicate with entrants, and refund existing entrants.

9. Liability

To the fullest extent permitted by law, we are not liable for any indirect or consequential loss, or for lost profits, lost entries, or event cancellation costs. Our total liability to you, for any claim arising out of or relating to the platform, is limited to the platform fees we collected from your events in the 12 months before the claim.

Nothing in this Agreement limits liability that cannot be limited by law.

10. Indemnity

You agree to indemnify us against claims, losses and reasonable legal costs arising from your event, your use of entrant data, your refund decisions, amounts we owe Stripe because of your account, or your breach of this Agreement.

11. Changes

We may update this Agreement. We will post the new version here with a new date, and for material changes we will notify hosts by email. Publishing an event after a change means you accept the updated version.

12. Governing law

This Agreement is governed by the laws of the State of New Jersey, and the state and federal courts located in Bergen County, New Jersey have exclusive jurisdiction.

13. Contact

Ridgewood Irish Dance LLC, 580 N Maple Ave, Ridgewood, NJ 07450 — support@dancegreenroom.com

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